Voice of Business Blog

Employers in NYS have been required for many years to physically post various federal and state labor law posters to notify employees of their rights under certain laws. These posters must be displayed conspicuously in the workplace.

To help ensure employers are also sharing these posters with remote workers, the NYS Senate and Assembly passed S6805/A7595 and was subsequently signed into law December 16, 2022, which requires employers to:

• Make these mandatory posters available online or via email as digital files
• Notify employees of the availability of these documents online, such as through an employee handbook policy

This electronic posting requirement applies to all documents that are required to be posted in the workplace. To ensure compliance, employers should:

• Check all state and federal laws and make sure all mandatory workplace posters have been posted in each of your physical locations.  Click here for a chart of state posters and links to download, and click here for federal posters. The US Department of Labor also has a poster advisor to help employers comply.
• Create digital copies of these postings and upload them to your company intranet. If you do not have a company intranet, create an email and attach the digital file you’ve created with the various posters.
• Notify all employees that the required documents are available electronically and where they can access them. Notify new hires during onboarding.
• Additionally, employers will need to make sure to update the employee handbook and other resources with this information.
• As posters are updated each year, employers should update the poster package as well and notify employees of the revised package.

For those who would rather purchase an electronic poster package vs. compiling themselves, Greater Rochester Chamber members receive a 10% discount on posters ordered through our partner, GovDocs. Here is the site to order from (or check out prices): https://shop.govdocs.com/Labor-Law-Posters/State-and-Federal-Poster-Packages.  You must enter promotion code GN-RBA to your shopping cart to apply the 10% discount.

One other no-cost option is to login to the Zywave HR Services portal which is available at no additional cost to chamber members and use the compliance poster builder to choose the posters applicable to your organization, and then download. A reminder that the builder won't contain your company-specific workers' compensation, disability, paid family leave, unemployment, and NY HERO Act plan so be sure to scan and add them to the PDF file before distribution.

Greater Rochester Chamber members with questions on required posters, or who need access to Zywave, or with other HR questions may contact the HR Helpline staff for assistance: Kathy Richmond at (585) 256-4618, Jennifer Suppé at (585) 256-4608, or Cindy Miller at (585) 256-4606. Level of Helpline access varies by membership tier. Members at the Corporate and Partner levels have unlimited access to the HR Helpline, Business Builder members receive 4 HR Helpline inquiries each membership year, and Basic members get 1 inquiry per membership year.